Activity Notification

POR 9.1.b: The District Commissioner is responsible for approving all activities for Beaver Scouts, Cub Scouts, Scouts and Explorer Scouts. This will usually be by means of an informal system agreed between the District Commissioner and each Group Scout Leader or District Explorer Scout Commissioner.

Use this form:

When you are holding an event away from your regular meeting place
Holding an event at your regular meeting place that requires a permit holder under the adventurous activity scheme

Do not use this form:

If the event will include overnight accommodation for sleeping, use the NAN form.
If the event will have more that 100 people present. This event will require more than 2 months notice, please refer to POR 9.6

Event Information

Event Date

YYYY

General description of event

Please include start and end time.

Venue Name

Venue Location

Address or details if hike, etc.

Venue Phone

Permit Activitities

Please list those requiring permits or qualifications. Provide details of the activity leader (inc. Membership Number) or external provider.

Approximate Numbers Attending

These are approximate numbers only, better to submit this form earlier, than wait for confirmed numbers.

Squirrel Scouts

Beaver Scouts

Cub Scouts

Scouts

Explorer Scouts

Adults/Network

Event Leadership

Leader in Charge

First Name

Last Name

Event Leader Phone

Event Leader Email

GSL / DESC is aware of the event

Yes

Declaration

I, as leader in charge, confirm that

if necessary, I - or another member of the party - holds a permit in accordance with the Adventurous Activity Permit Scheme (see Rule 9.7); it will be the leader holding the permit who takes all decisions for the duration of the activity; there will be additional, responsible supervision as required (including for those in the locality of the activity but not actively involved, see Rules 3.7-3.9), all supervising adults and participants will be made aware of who is in charge; suitable InTouch arrangements (see Rule 9.3) and Emergency Procedures (Chapter 7) will be in place; it is appropriate to the age and abilities of all participants; each participant has received appropriate training; an appropriate weather forecast is obtained and acted upon in terms of selecting the area in which the activity will operate and that each participant is suitably equipped to tackle predicted/possible extremes; all equipment is appropriate for the activity; any other requirements of The Scout Association, including Child Protection and Safety, have been complied with; any legal requirements for the activity have been complied with; a risk assessment is carried out in accordance with Rule 9.4. Risk Assessment and safety instructions are communicated to all supervising adults and participants; suitable first aid materials will be available.

Activity Notification

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